2018 Business Officer Institute: Schedule

Business Officer Institute

June 18-22, 2018  •  Providence, RI •  Moses Brown School

Registration for this program has reached capacity. If you have any questions, please contact programs@nboa.org.

Program Schedule

Monday, June 18

  • 3:00 PM

    Check-in and Registration at Providence Marriott Downtown

  • 5:30 PM

    Reception at Providence Marriott Downtown

  • 6:00 PM

    Welcome Dinner with Guest Speaker Session: Head of School and Business Officer Partnership

    NBOA's President and CEO will interview Moses Brown's Head of School and Business Officer about their real-life experiences and perspectives on their working relationship. Learn best practices from those who best understand the importance of this strategic partnership. Participants will discuss these critical school roles and responsibilities to create a greater understanding of each others' perspective and support working effectively together.

Tuesday, June 19

  • 7:00 AM

    Breakfast

  • 7:45 AM

    Buses Depart for Moses Brown School

  • 8:15 AM

    Introduction and Welcome Remarks

  • 8:30 AM

    Independent School Culture

    The independent school and its culture are quite different, especially if you are transitioning from a for-profit entity or even another non-profit. Your technical knowledge is what got you in the door, but your ability to understand school culture will ultimately determine your success. Learn the fundamentals of school culture and discover the steps other business officers have taken to achieve success at their schools.

  • 9:00 AM

    The Independent School Financial Position/Financial Sustainability

    The independent school business model is unique and many schools do not charge families what it costs to educate their students. What have schools done to make changes to their financial position and continue delivering the best value to students while on the road to financial sustainability? Learn various frameworks for thinking about financial sustainability, and how to move the conversation about high tuition into a conversation about the 21st century education.

  • 10:15 AM

    Legal Issues in Human Resources

    You have a multitude of roles, including a major one when it comes to human resources. This presentation will help you find your motivation when facing legal issues that are often perplexing and counterintuitive. Dealing with the appropriate classification of employees, preparing enforceable contracts, overseeing volunteers, tracking protected leaves, as well as employee presence in social media spaces and participating in performance evaluations, may feel like daunting tasks but this workshop will help you get on top off what you need to know.

  • 11:15 AM

    Budgeting and Financial Modeling

    You have primary responsiblitiy to create, execute, manage, analyze, and report on the school's budget each year. Learn budget tips, items with inconsistent budget treatment, and where to use benchmarking. Review the budget calendar and learn the levers that drive budgets and how to model them. Review NBOA's Long-Range Financial Model.

  • 12:15 PM

    Professional Learning Network (PLN) Lunch

  • 1:30 PM

    Leadership Assessment Using the DiSC Personality Profile

    For 30+ years, the DISC Profile has opened the door to understanding dynamics that influence communication and positive relationships. The foundation of success lies in understanding yourself, understanding others and realizing the impact of your behavior on people. DiSC focuses on four behavioral dimensions including D: Dominance, I: Influence, S: Steadiness and C: Conscientiousness. How can you use this information to be more successful in your role as a leader in your school? Explore this concept through case studies.

  • 3:45 PM

    Risk Management and School Safety

    A school's business officer is usually also its primary (or only) risk officer. Address the risk management strategies and issues facing independent schools and how to work with your insurance broker to ensure you are sufficiently covered. The experienced BOI faculty will participate in a panel discussion on school safety, which is the hottest topic in our industry right now as we seek to ensure our students' well-being in an increasingly complex environment.

  • 5:00 PM

    Reception and Dinner

  • 6:30 PM

    Buses Depart for Hotel

Wednesday, June 20

  • 7:00 AM

    Breakfast at Providence Marriott Downtown

  • 7:45 AM

    Buses Depart for Moses Brown School

  • 8:15 AM

    Best Practices in Non-Profit Accounting and Financial Reporting (focus on restricted funds/giving)

    Not-for-profit accounting and financial reporting can be complex and very different from for-profit, especially since we are fortunate to have donors support our schools with restricted gifts. Additionally, FASB has rolled out the first major changes to not-for-profit accounting in nearly 25 years. Learn more about ASU 958, which dictates five significant categories, and anticipate revisions to your school's policies, procedures and financial reporting. Additionally, review the top 10 common accounting and reporting mistakes impacting schools today and the best practices for mitigating them so that your financial statements are best in class for invested readers.

  • 9:15 AM

    Concurrent Sessions

    Tax Issues for Independent Schools

    As not-for-profit entities, schools are generally exempt from taxation. However, tax should always be on the minds of business officers who want to ensure their school complies when it comes to taxes that fall outside of this federal exemption, including complex gift transactions, hidden compensation and benefits issues, sales tax, unrelated business income and more. Additionally, the IRS has spent increasingly more time examining nonprofit practices such as executive compensation, fundraising activities and other figures and procedures reported on the 990, which must conform to not-for-profit standards to maintain 501(c)(3) statuses. Learn tips and tricks for best practices in taxation and 990 and 990-T reporting as well as pitfalls to avoid in these areas.

    Auxiliary Services/Programs

    Auxiliary programs are often large undertakings that take a lot of resources, human and physical capital, and can be big financial statement line items. Learn to understand various auxiliary strategies some schools use and ways to elevate program performance. Discover a framework to identify school assets, define strategic goals and develop a coherent auxiliary-programs plan that maximizes your school's potential. With a focused plan in place, you will be able to implement programs that positively influence admissions, create efficiencies in auxiliary services and increase non-tuition revenue to support your school's mission. Get the tools you need to turn your auxiliary programs into essential assets.

  • 10:35 AM

    Legal Issues for Independent Schools

    The business office handles a wide range of legal issues. Discuss what you need to know about technology policies, student bullying and harassment, child abuse reporting and appropriate boundaries between students and adults. Also discussed will be tuition management issues and background checks. Learn to spot issues, reduce your schools' risk and when you need to call your attorney.

  • 11:50 AM

    Lunch

  • 12:45 PM

    Strategic Planning and Governance/Board Relations

    The board, head of school, and business officer are strategically partnered for the school's success. You rely on your board to keep your school fiscally strong and viable and the board relies heavily on the business officer to understand the pressures facing the school and business model circumstances in order to prioritize its strategic direction. Business officers may be a catalyst for their board's transformation. Gain insight into how to inspire a deeper level of learning for board members and ways to partner on strategic planning. Ensure that you and your board are better positioned to understand the financials, identify and track meaningful school health indicators, and more.

  • 1:45 PM

    PLN Goldmines: Round 1

    Join the BOI faculty in interactive presentations on how they address specific topics or resources they find most helpful for their positions.

  • 3:00 PM

    Where Can You Find Help When You Need It? (NBOA Resources)

    The business officer's job is multifaceted, so no one knows it all...but a smart business officer knows where to find the answers. Learn about the many resources available to you. Explore NBOA resources (toolkits, forums, library, etc.), NAIS Stats Online, regional surveys, and other tools. Learn how to do an effective RFP and where to find samples.

  • 3:45 PM

    Faculty Roundtable

    The faculty will lead a roundtable discussion on selected issues. Address lingering questions and make sure all the pieces are connected. Return to your school with all the information you need.

  • 4:30 PM

    School tour of Moses Brown School

  • 5:00 PM

    Buses Depart for Hotel (after tour)

  • 5:30 PM

    Buses Depart Hotel for Newport

  • 9:30 PM

    Buses Depart Newport for Hotel

Thursday, June 21

  • 7:00 AM

    Breakfast

  • 7:45 AM

    Buses Depart for Moses Brown School

  • 8:15 AM

    Facilities/Operations/Plant Management

    Hear key components of successful facilities management and other school operations, including on-campus dining. Discuss the roles of facility manager and business officer. Explore best practices in facility audits and work orders, PPRRSM funding, neighbor relations, campus planning, safety, and good communications. Discuss and ask questions about how to communicate with all school constituencies about your school's physical assets.

  • 9:15 AM

    Financial Aid/Enrollment Management/Collections

    What is the enrollment management process? How much of your enrollment process should be online? Are your financial aid processes consistent with industry standards? Do you have a problem account? Learn how other schools have met their enrollment and student accounts challenges. Hear current ideas in re-enrollment, enrollment management, financial aid and student account management and learn how other schools have succeeded and failed in this area.

  • 10:45 AM

    Concurrent Sessions

    Construction Projects and Issuing/Managing Debt

    The business officer is usually the lead or at least a key driver of on-campus construction planning and execution. Learn how to manage Master Planning process entailing one or a series of construction projects, different types of construction relationships and how to approach potentially taking on debt to pay for it. Review current trends in loan and bond financing structures. Explore the risks and pitfalls that other schools have experienced with debt. Learn how to work effectively with banks and bankers. Understand what covenants and commitments are involved in borrowing funds.

    Endowment Management

    Many independent schools are fortunate enough to have endowed funds that are to exist in perpetuity for the good of the school and it is usually the business officer's responsibility to work closely with the board to ensure proper investing, reporting, and usage of those funds or their spinoff. Or, your school may be seeking to establish or grow an endowment, which entails equal devotion of the business officer's time and strategic thinking. Do you have an endowment but are not sure of the best practices for managing it given today's volatile markets? Learn important insights that will help you contribute to your Investment Committee meetings given today's opportunities and risks.

  • 11:45 AM

    Lunch

  • 12:45 PM

    Independent School Employee Benefits Offerings and Considerations

    Independent schools often provide broad and sometimes complex benefits packages to their employees, including unique offerings like tuition remission and 403(b) plans. Healthcare benefits expenses can be one of the biggest expense line items in your operating budgets and one of the most difficult to control. The field of retirement benefits continually changes and it is a challenge for business officers to stay up to date. Catch up on recent regulatory changes and learn about some of the issues and potential solutions facing schools as they build and keep current employee benefits offerings and balance the good of the employee with the good of the school.

  • 1:45 PM

    Data/Benchmarking (How to Communicate Information and With Whom)

    Communicating financial information can be a challenge. It's important you know your audience, which is broad and can vary day-by-day and topic-by-topic. The board needs a certain level of information whereas faculty or administrators may be reviewing something entirely different. Different committees need to examine different reports and productive conversation and direction are often entirely depending on the reports a business officer provides. Learn and share ideas on effective models of communicating complex financial and operational information.

  • 3:00 PM

    Capital Campaigns/Working with Advancement

    Capital and endowment campaigans are an integral part of independent school business models, community structures, and leadership efforts. It is imperative that the board, head of school, business office, advancement team work together to structure and manage these enormous endeavors. In particular, the business and development offices should be in constant communication to address the potentially unique and complex transactions that may arise. Hear from an experienced business officer and development director on how they partner for success, including stewarding donors, using and investing donated funds, complying with regulations, and more.

  • 4:00 PM

    PLN Goldmines: Round 2

    Join the BOI faculty in interactive presentations on how they address specific topics or resources they find most helpful for their positions.

  • 5:00 PM

    Buses Depart for Hotel

  • 6:15 PM

    Buses Depart for Wheeler School

  • 6:30 PM

    Reception and Dinner at Wheeler School

  • 8:30 PM

    Buses Depart for hotel

Friday, June 22

  • 7:00 AM

    Breakfast

  • 8:00 AM

    Buses Depart for Moses Brown School

  • 8:30 AM

    Capstone/Thought Leadership with Special Guest Speaker

    We will close the week with a high-level, strategic, and thought-provoking session on leadership in independent schools.

  • 9:45 AM

    Faculty Roundtable

    The faculty will lead a roundtable discussion on selected issues. Address lingering questions and make sure all the pieces are connected. Return to your school with all the information you need.

  • 11:00 AM

    What Next? (Prioritizing Your Must-Dos)

    Discover how to implement all the knowledge that you gained this week in a meaningful way when you return to your school. Prioritize your to-do list to shape a successful business office.

  • 11:30 AM

    Box Lunches and Buses to Hotel and Airport

CPE

CPE Credit

NBOA is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.

HRCI

HRCI Credit

NBOA is registered with the Human Resources Certification Institute (HRCI) as a sponsor of continuing professional education. Sessions that have met the HR Certification Institute's criteria to be pre-approved for recertification credit will be noted in the onsite program. The use of this seal is not an endorsement by the HR Certification Institute of the quality of the program.

SHRM

SHRM Credit

NBOA is recognized by SHRM to offer SHRM-CP or SHRM-SCP professional develoPMent credits (PDCs). The total number of credit hours available for an individual varies based on sessions attended. For more information about certification or recertification, please visit www.shrmcertification.org.

Featured

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Announcing the 2018 NBOA Will J. Hancock Unsung Heroes

The Will J. Hancock Unsung Hero Award is given to independent school business officers who have made an extraordinary contribution to their schools, as nominated by their colleagues. Click the headline above to read more about the 2018 recipients.

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